Dimensions Consulting is a specialized management consulting company established in 2007. It provides clients in Palestine and the MENA region with a complete suite of consulting services, offering a wide range of products and systems that support the business needs of companies and organizations.

Applications are invited for the position of Receptionist and Admin Assistant. This is a full-time post, based at Dimensions’ head-office in Al Bireh.

Key responsibilities include (but are not limited to):

  • Man the reception area.
  • Answer the telephone/fax and direct callers as required.
  • Meet and greet visitors.
  • Respond to routine enquiries from the public, referring complex queries to senior personnel.
  • Coordinate appointments for senior personnel.
  • Undertake a wide range of administrative tasks (distribute mail, organize and maintain admin and personnel files, manage communications with vendors and suppliers, draft basic correspondence, etc.)
  • Collate and update staff lists, including contact details, on a regular basis.
  • Coordinate procurement and payment for office supplies (stationary, kitchen/cleaning supplies), dealing directly with vendors, supplies and traders.
  • Monitor usage of office supplies and maintain adequate stocks at all times.
  • Identify new suppliers as and when needed.
  • Process and administer all insurance claims; liaise with brokers concerning any outstanding claims.
  • Coordinate the usage of meeting rooms; schedule meetings, provide logistical support including preparation of meeting rooms and catering provisions.
  • Provide backup and logistical support to company operations and personnel.
  • Support the Business Development Manager in printing and packaging proposals.
  • Provide logistical support to the Charmian and CEO; manage their calendars and appointments.
  • Coordinate the delivery and collection of mail.
  • Perform internet searches.
  • Translate documents (English-Arabic).
  • Perform other duties, as required.

Eligibility Criteria:

  • University degree in Business Administration, English Language or any related field.
  • At least 2 years’ experience in administrative work.
  • Demonstrated ability in completing administrative tasks in a timely manner.
  • Strong oral and written communication skills in English and Arabic.
  • Excellent command of Microsoft Office Applications (Word, Outlook, Excel, PowerPoint).
  • Outstanding interpersonal, communication and organizational skills.
  • Strong teamwork skills.
  • Proven ability in adapting to flexible schedules and working hours.
  • Able to perform under pressure.
  • Attention to detail.
  • Proven abilities in communicating with the public and in negotiating, liaising and consulting with a range of external contacts.

 

Applicants should email their Cover Letter and CV (with 3 references) to info@dimensions.ps, clearly stating the position title in the subject line.

Deadline: No later than Tuesday, June 19, 2018.

No telephone calls please. Only suitable candidates will be contacted for interview.

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